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KLAHICAN
LODGE BYLAWS
ARTICLE
I.
Name
and Affiliation of the Lodge
SECTION A.
The name of this Lodge of the Order of the Arrow shall be Klahican Lodge, #331.
SECTION B.
The Lodge shall be affiliated with the Cape Fear Council, BSA, and shall be
under the supervision of the Council Camping Committee and the administrative
authority of the Scout
Executive.
SECTION C.
The totem of this Lodge shall be the Venus Fly Trap, and the call shall be
"Caaa!"
ARTICLE II.
Lodge
Paraphernalia and Requirements
SECTION A.
Upon successful completion of the Ordeal, the Lodge shall provide each new
Ordeal member with the following:
1. Ordeal
sash (given during ceremony)
2. OA
handbook
3. Lodge
pocket flap
4.
OA membership card showing dues paid through the remainder of the Lodge year.
SECTION B.
Upon successful completion of the Brotherhood, the Lodge shall provide each new
Brotherhood member with the following:
1.
Brotherhood sash (given during the ceremony)
2. Lodge
pocket flap
3.
OA Membership card showing the member is now Brotherhood (dues date will remain
the same.)
SECTION C.
Upon successful completion of Vigil, the Lodge shall provide each new Vigil
member with the following:
1. Vigil
sash (given during the ceremony)
2. Lodge
pocket flap
3.
OA membership card showing the member is now Vigil (dues date will remain the
same)
SECTION D.
Lodge Pocket Flap
1. The
Lodge Pocket Flap will be a fully embroidered emblem approved by the Executive
Committee of the Lodge showing the name and totem of the Lodge. The flap is not
restricted. Each member may purchase additional flaps from the Lodge Treasurer.
SECTION E.
Lodge Service Patch
1.
The Lodge Service Patch shall be available to those members who have cheerfully contributed fifteen (15) hours
of service on a project pre-approved by the Lodge Chief and Advisors.
2.
The Lodge Secretary will maintain a file of hours, patches earned, and patches
purchased (by name).
3.
Service Patches will be made available to Lodge members at a cost determined by
the Executive Committee. Service Patches will NOT be available for
purchase at the Council Service Center.
Rev. 6
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SECTION F. The totem of
the Lodge shall be the Venus Flytrap. The Lodge Executive Committee must approve
use of the Venus Flytrap, its likeness, Klahican, 331 or reference to the Lodge
Chapters on patches or any other item.
Chapter patches must be submitted to the Lodge Executive Committee for
approval.
ARTICLE
III.
Election
to Membership
SECTION A.
The requirements for membership in this Lodge are as required in the Order
of the Arrow Handbook.
SECTION B.
Procedure for the Ordeal shall be as stated in the Order of the Arrow
Handbook.
SECTION C.
The Lodge Executive Committee, consistent with the National Order of the Arrow
guidelines, shall establish procedures for the conducting of elections in the
units. Unit Election Committees of the Lodge/Chapter may be delegated by the
Lodge Executive Committee to carry out the elections in accordance with the
Unit Leaders.
ARTICLE
IV.
Lodge
Structure and Offices
SECTION A.
The officers of this Lodge shall be Lodge Chief, Vice-Chief of Administration,
Vice-Chief of Activities, Vice-Chief of Indian Affairs, Treasurer and
Secretary. Should an officer’s 21st birthday fall during his
term, he is not eligible for election into that office.
SECTION B.
The Lodge shall be divided into chapters by the Lodge Executive Committee.
SECTION C.
The offices of each Chapter shall be Chapter Chief, Chapter Vice-Chief, and
Chapter Secretary. These chapter officers must abide by the same age
restrictions as the lodge officers.
SECTION D.
The Lodge Executive Committee shall be composed of the elected Lodge officers,
the immediate past Lodge Chief, the Lodge Standing Committee Chairman, the
Chapter Chiefs, and any Special Committee Chairman appointed by the Lodge
Chief, all of which are voting members. The following non-voting members will
be on the Committees: Lodge Advisor, Professional Advisor, Scout Executive,
Chapter Advisors, Officer Advisors, Committee Advisors, and a member of the
Camping Committee.
SECTION E.
The Lodge Advisor and Chapter Advisors shall be appointed by the Scout
Executive for a term of one year to coincide with the Lodge year.
SECTION F.
The Lodge Chief, in consultation with the Lodge and Professional Advisors,
shall appoint such Committee Chairmen as needed to run the Lodge. All Committee
Chairmen shall be under 21 and active, registered members of Klahican Lodge. At
a minimum, the following Standing Committees will be appointed:
1. Camping Promotions 4.
Membership 7. Ceremonies
2. Unit
Elections 5.
Finance 8. Publications
3.
Activities 6.
Cheerful Service
Rev.
6
08/21/17
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SECTION G.
The Chapter Chief, in consultation with the Chapter and Professional Advisors,
shall appoint committees similar to the Lodge level as needed.
SECTION H.
The Lodge Advisor, in consultation with the Professional Advisor, shall appoint
advisors to the various Lodge Officers and Committees as necessary. The Chapter
Advisors may do the same on the Chapter Level.
ARTICLE
V.
Lodge
and Chapter Elections
SECTION A.
Election of all Lodge Officers shall be held at the Spring Fellowship each
year. The election shall be held on the Saturday of the Spring Fellowship
and should be held prior to any new members (those undergoing Ordeal at the Spring
Fellowship of that year) receiving the Obligation. The installation [date]
of the officers shall be the Saturday evening of the Summer Fellowship. The
term of the Lodge Officers shall continue until the installation date of the
subsequent year.
1. Anyone interested in running
for a Lodge position may turn his name in to the (Lodge Chief or Lodge Adviser)
at least 45 days prior to the election but without requiring a second.
2. Nominations will be accepted
from the floor on the day of the election but require a second.
3. Nominees or candidates for
Lodge/Chapter offices must be present at the election to be elected unless
otherwise approved by the Lodge Advisors prior to the election.
4. The presiding officer, prior to
the vote, shall ask each nominee:
"IF
ELECTED, WOULD YOU ACTIVELY SERVE FOR THE COMING YEAR IN THE CAPACITY FOR WHICH
YOU HAVE BEEN NOMINATED?"
Should
the nominee be absent he should respond in writing prior to the election.
SECTION C.
Election of all Chapter Officers shall be held in accordance to the
requirements of Lodge Officers elections.
SECTION D.
Only active, registered members of Klahican Lodge may run for any office.
ARTICLE
VI.
Lodge
Meetings
SECTION A.
Each meeting of the Lodge shall be opened with the Obligation of OA and closed
with the OA Song.
Rev. 6
08/21/17
Page 4
SECTION B.
The Lodge shall conduct an Annual Business meeting during the weekend of the Winter
Ordeal.
SECTION C.
Special Business meetings of the Lodge may be scheduled on approval of the
Executive Committee and the Scout Executive.
SECTION D.
The Executive committee will meet at least four times per year and at such
times as may be deemed necessary by the Lodge Chief and the Lodge Advisors.
SECTION E.
Members of the Order of the Arrow under 21 years of age who are active,
registered members of Klahican Lodge may vote in any Lodge decisions. Those 21
and over and those who are listed as inactive shall not vote.
SECTION F.
All meetings should be run according to Roberts Rules of Order.
SECTION G. Absence at three consecutive Lodge Executive
Committee meetings by a Lodge Executive Committee member will constitute
abandonment of position and may be replaced by the Lodge Executive Committee.
ARTICLE
VII.
Finances
SECTION A.
The amount of annual dues shall be set by the Executive Committee (see
Attachment 1.) Dues are payable January 1 of each year and are
good through December 31 of the following year. All membership cards
will expire on December 31 of the upcoming year (exceptions: Lifetime
membership and new ordeal members inducted at the Summer Ordeal).
SECTION B.
Dues shall be collected annually by the Lodge Treasurer. Upon collecting dues,
the Treasurer will immediately prepare a membership card and present it to the
member or mail it to the member within seven (7) days. Dues may also be paid at
the Council Service Center.
SECTION C.
The Treasurer shall maintain records listing who is currently registered with
the Lodge and those members whose membership have lapsed. These records should
be available for inspection at all Lodge Functions.
SECTION D.
Members whose dues are not paid by December 31 of each year shall be
declared inactive and therefore void of all Lodge Rights and Privileges
including:
1.
Attending Lodge functions
2.
Receiving Brotherhood or Vigil
3.
Voting, holding office, or serving on a committee
4.
Wearing the Lodge Pocket Flap
Inactive members may be restored to
active membership status through payment of current dues. No prorate, or
discount may be given or penalty charged for re-registering after membership
status has lapsed or for registering in the middle of the year.
SECTION E.
The Treasurer will advise the Chapter Secretaries by February of each
year of active and inactive members.
SECTION F.
All expenses, including chapter expenses, must have the approval of the Lodge
Executive Committee and the Scout Executive. Approved bills will be paid by the
Council Service Center.
Rev.
6
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SECTION G.
Lifetime Membership.
For members choosing to do so, a
member may pay a onetime fee of ten (10) times the current dues to receive a
lifetime membership in Klahican Lodge. The money will then be placed in a trust
fund with only the interest used by the Lodge for its operating expenses. The
member need not pay dues to the Lodge but must remain registered with the BSA
in the Cape Fear Council and thereafter has full rights as an active member in
the Lodge.* The member is responsible to insure his name and current address is
correct on the Lodge membership books. A Lifetime member may receive a
new membership card as the need arises. (This amendment effective
01/20/2008)
*To be registered in the Lodge a
member must already be a registered scout or scouter with the Cape Fear Council.
Lifetime membership does not cover the annual cost of dues to BSA.
SECTION H.
All Lodge funds will be deposited in the Council Service Center. All funds
shall be handled through Council Service Center and go through all normal
accounting procedures used by the Council.
ARTICLE
VIII.
Duties
of the Lodge Officers
SECTION A.
Lodge Chief shall:
1. Be
responsible for executing the TOTAL Lodge program.
2. Preside
at all Lodge and Executive Committee meetings.
3. Appoint
all Lodge Committee Chairmen.
4. Call
any special meetings of the Lodge or Executive Committee.
5. Ensure
other Lodge Officers fulfill their job responsibilities.
6. Oversee
the Vigil Committee and the Lodge Nominating Committee.
SECTION B.
Lodge Vice Chief of Administration shall:
1. Assist
the Chief and in his absence assume his position.
2. Coordinate
and oversee the Unit Elections program, the
Camping Promotions program, the Camping booklet, the Lodge planbook, Conclave promotions, and any other
duties assigned by the Chief.
1.
Directly oversee the following
committees:
a) Unit Elections
b) Camping Promotions
c) Where To Go Camping Booklet
d) Conclave Promotions
e) Lodge Planbook
SECTION C.
Lodge Vice Chief of Activities shall:
1. Assist
the Chief, and in the absences of both the Chief and Vice Chief of Administration, assume the position
of Chief.
2. Coordinate
and oversee the Elangomat program, all Ordeals, and Lodge Fellowships.
3. Plan
and carry out all Lodge Activities and Functions.
4. Directly
oversee the following committees:
a) Elangomat Training
b) Activities
c) Inductions
d) Cheerful Service
Rev. 6
08/21/17
Page 6
SECTION D.
Treasurer shall:
1. Maintain
the Lodge membership records, financial records, and Lodge Inventory.
2. Periodically
inventory Lodge merchandise and inform the Executive Committee of any items in
short supply.
3. Audit
all Lodge financial records quarterly and represent it to the Executive
Committee.
4. Maintain
an accurate resume of all Lodge members; both active and inactive.
5. Collect
all Lodge dues annually.
6. Prepare
a report of active members and inactive members by October 31, each year.
7. Coordinate
and oversee the Lodge Trading Post, event registration, and Lodge budget.
8. Directly
oversee the following committees:
a) Trading Post Team
b)
Event Registration Team
c)
Fund Raising
d) Financial
e) Membership
SECTION E.
Vice-Chief of Indian Affairs shall:
1. Coordinate and oversee all
ceremonies, dance team, and Lodge Indian Affairs at Conclave
2. Keep a working list and maintain the
Lodge regalia and ensure that they are collected and properly stored after use.
3. Directly oversee the following
committees:
a. Ceremonies
b. Indian Affairs
c. Dance Team
d. Conclave Indian Affairs
SECTION F.
Secretary shall:
1. 1.
Record, distribute, and store the minutes of all Lodge and
Executive Committee Meetings.
2. Keep
the Lodge history and scrapbook
3. Coordinate
all Lodge Publications except the Camping booklet and Planbook.
4. Directly
oversee the following committees:
a) Museum
b) Publications
c)
Nendawen
d) Lodge History
e) Big Brotherhood Program
Rev. 6
08/21/17
Page 7
ARTICLE
IX.
Lodge
Committees
The Lodge may have the
following standing committees:
1.
Unit Elections
2.
Camping Promotions
3.
Where To Go Camping
4.
Lodge Planbook
5.
Conclave Promotion
6.
Elangomat Recruiting and Training
7.
Activities
8.
Inductions
9.
Cheerful Service
10.
Trading Post Team
11.
Event Registration
12.
Fund Raising
13.
Finance
14.
Membership
15.
Ceremonies
16.
Indian Attire
17.
Dance Team
18.
Lodge Conclave Exhibits
19.
Big Brotherhood Program
20. Lodge History and Scrapbook
21.
Museum
22.
Publications
The
Lodge shall have the following special committees (among others):
1. Vigil
2. Lodge Officer Nominating
3. Founder’s Award
The duties
of these committees will be assigned by the Lodge Officers overseeing them with
the final authority resting on the Lodge Chief.
ARTICLE
X.
Amendments
to the Bylaws
SECTION A.
These bylaws shall be subject to amendment at any regular or special meeting of
this Lodge provided such amendment has been submitted in writing to the
Executive committee at least fourteen (14) days prior to the meeting.
SECTION B.
Attachments may be added to the bylaws at any regular or special meeting of the
Executive Committee and are binding for the remainder of that Lodge year, after
which, the attachments must be re-approved or deleted from the Bylaws.
Attachments are temporary guidelines and rules that are subject to change (ie:
Lodge dues).
SECTION C.
These Bylaws supersede all previous rules or bylaws of Klahican Lodge and are
effective as of August 31, 1988.